How do I enter Student Results in TEAMS?

Explanation:-  Results Entry is a screen you use to mark individual student results for Modules/Competencies as well as Subjects. The information entered within the Student Results screen will affect different areas of the program.

The Student Results screen is broken into two sections:

Section 1: This is where you will see the basic information for the student’s enrolment such as Enrolment Start and Enrolment End date, Qualification/Course code, Campus, DOB, etc.

Section 2: In this section you will see a number of different tabs depending on how you have setup your Course/Qualification structure. As you can see below in section 2 you can see two tabs for Subjects and Competencies/Modules Result History.

If you have setup Subjects and linked them to a course/qualification with no individual modules/competencies linked then you will see this version above. You would mark the subject results in this tab and if you wanted to view/mark results for the modules/competencies linked to the subjects you would select the button to the right hand side for Modules Result.

On the other hand if you have linked Subjects (with modules/competencies) as well as independent modules/competencies to a course/qualification then you will see the version below:

As you can see above you can see the Subjects tab, Competencies/Modules tab and the Competency/Modules Result History tab. The independent modules/competencies are listed in the tab for Competencies/Modules and that is where you mark their results and result dates.

How to:

  • Based on how you have setup your course/qualification structure and whether you have setup subjects or not will depend which version of how to enter results below you need to select.
  • Marking results for Modules/Competencies
  • Open the Results Entry screen.
  • Select the lookup in the top left hand corner of the screen (if you have not opened the results entry screen from the enrolment centre). A lookup will appear and from there select the student/enrolment you wish to enter results for. The selected enrolment will then load in the screen.
  • In the second section find the module/competency you wish to mark a result for and then select the dropdown list for the Result column and select the correct result type.
  • If you wish to enter a date the result was issued enter that date into the Result Date field.

Please note: if you are an AVETMISS college you MUST enter the result date.

  • If you want to enter a score for that module/competency then enter that number in the Score column.

Important: once all of the above information is entered please select the SAVE ENTRY icon in the top left hand corner of the screen.

Marking results for Subjects (where the result will filter to the modules/competencies linked to them)

  • Open the Results Entry screen.

  • Select the lookup in the top left hand corner of the screen (if you have not opened the results entry screen from the enrolment centre). A lookup will appear and from there select the student/enrolment you wish to enter results for. The selected enrolment will then load in the screen.

  • In the second section of the screen you will see the tab for Subjects, find the subject you wish to mark a result for and then select dropdown list for the Result column and select the correct result type.

  • If you wish to enter a date the result was issued enter that date into the Result Date field.

Please note: if you are an AVETMISS college you MUST enter the result date.

  • If you want to enter a score for that subject then enter that number in the Score column.

Important: Once all of the above information is entered please select the SAVE ENTRY icon in the top left hand corner of the screen. The result/result date you entered for the subject will then filter down to the Modules/Competencies linked to the subject. You can view this by selecting the Modules Result button on the far right hand side of the screen for the subject. A new window will open and you will see the modules/competencies for that subject and the results/result dates.

Marking results for Subjects (where the result will NOT filter to the modules/competencies linked to them)

  • Open the Results Entry screen.
  • Select the lookup in the top left hand corner of the screen (if you have not opened the results entry screen from the enrolment centre). A lookup will appear and from there select the student/enrolment you wish to enter results for. The selected enrolment will then load in the screen.
  • In the second section of the screen you will see the tab for Subjects, find the subject you wish to mark a result for and then select dropdown list for the Result column and select the correct result type.
  • If you wish to enter a date the result was issued enter that date into the Result Date field.
  • If you want to enter a score for that subject then enter that number in the Score column.
  • Then to enter results/result dates for the Modules/Competencies linked select the button to the left hand side called Modules Results and from there select the dropdown list for the column of Result and select the correct result type.
  • If you wish to enter a date the result was issued enter that date into the Result Date field.

Please note: if you are an AVETMISS college you MUST enter the result date.

  • If you want to enter a score for that module/competency then enter that number in the Score column.

Important: in the top left hand corner of the screen there is a printer icon that prints the Student Results Listing report for the enrolment you have open in this screen.

Don’t forget to select the SAVE ENTRY icon in the top left hand corner of the screen to SAVE what you have just entered. If you close out of the screen before selecting SAVE ENTRY your entry will NOT be saved. Also, to create a new entry you MUST select the NEW ENTRY icon in the top left hand corner of the screen so the screen can be refreshed and ready for the next entry. If you leave your current information in the screen and type over it you are MODIFYING the entry.