How to create a Module

A module does NOT have to be part of a National Training Package. Typically a module would be linked to an English language course or a State Accredited course. Modules for English Language courses maybe be skills such as Listening, Reading, Writing and Speaking. If you are managing VET Courses such as Certificate I in Spoken and Written English or Qualifications and they have State accredited Modules linked to them, then you will need to set then up in this screen so that you can mark results against then.

Step 1: Go to TEAMS > Setup > Academic > Module

Step 2: On Details tab, enter the Module Code for the module you are setting up.

Please note: This code is shown in screens throughout TEAMS so your staff/users need to understand the code. It also can be printed on reports as well.

Step 3: If you want to use an abbreviated/internal module code that is different to the official code for the module then you can enter the official code in the Module Descriptive Code field and have the abbreviate/internal code in the Module Code field.

Please note: The Module Descriptive Code field is NOT shown on screens in TEAMS but can be printed in specific reports.

Step 4: Enter the Module Name for the module you are setting up.

Please note: This name is shown in screens throughout TEAMS so your staff/users need to understand the name. It also can be printed on reports as well.

Step 5: If you wish to use an abbreviated/internal module name that is different to the official name for the module then you can enter the official name in the Module Descriptive Name field and have the abbreviated/internal name in the Module Name field.

Please note: The Module Descriptive Name field is NOT shown on screens in TEAMS but can be printed in specific reports.

Step 6: Using the Campus tick boxes select which Campus the Module will be studied at. You MUST select a Campus for the Module otherwise user cannot search and select the Module in relevant screens.

Step 7: You do have to select a result type at the module level.

WARNING: You MUST make sure that result types are then setup in the User Code screen for the relevant result type you have selected so that staff/users can then mark results for the module.

IMPORTANT NOTES ABOUT RESULT TYPES: there are three options to select from the dropdown that are:

Competency Based – Select this for any State Accredited Modules that need to be included in the AVETMISS export. In the User Codes screen make sure that when you setup a result for this Result Type that you also MAP it to the AQTF Result type that is most relevant in the dropdown of the User Codes screen. For example if you setup a result of Comp or Competent then in the dropdown for AQTF Result Type you need to select Competent for it. If you DO NOT do this then no Outcome Identifier will be exported in the NAT files for AVETMISS. It is important to note that in the User Code screen in the Code Type dropdown you need to look for Competency Result Type NOT Competency Based.

For the remaining two Result Types of Descriptive Based and Grading Based it is up to you which ones you use. Most clients separate their Result Types based on Academic Streams, for instance if you have ELICOS and Higher Ed then for ELICOS you may select Descriptive Based result type against any ELICOS module and for Higher Ed you could select Grading Based for any Higher Ed module. That way when a user is selecting a result for Higher Ed modules they won’t see ELICOS result types and vice versa.

Please ignore fields such as Supervised Hours, Unsupervised Hours, Total Hours (they were once used in AVETMISS but now you must enter the nominal hours for the module, where it needs to be included in any AVETMISS Export, on the AVETMISS tab). You should also ignore Has Sub Modules as it is an old feature that is not being supported anymore and will be removed.

Also ignore tabs for Interdependent Assessment, Skills and Knowledge and only if you have setup Assessment Tasks in TEAMS would you see them listed in the Assessment Tasks tab.

Step 8: If your Module is required to be in the AVETMISS export then go to the AVETMISS tab and select or enter the relevant AVETMISS settings for it. IMPORTANT: If you leave this information/setup empty you will get errors in your AVETMISS data submissions.

Step 9: If you have any documents related to the Module, it is a good idea to save them in the documents tab on this screen so you can always access them from anywhere.

Step 10: After entering all the information, select the Save Entry icon in the top left hand corner of the screen to save what you just have entered.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!