How to use Enrolment Module/Subject Templates in TEAMS?

Pre-requisites

The pre-requisites for Bulk Results by Subject are:

BP – Course Progress
UG – Enrolment Module/Subject Templates
RG – Student Performance Report

Introduction:

This document explains what Enrolment Module/Subject Templates are; it identifies any important information and will show you how to setup Enrolment Module/Subject Templates .

Aim of this Guide:

To provide an explanation of how to use Enrolment Module/Subject Templates .
To explain the importance of Enrolment Module/Subject Templates .
Show the functions available from Enrolment Module/Subject Templates

Explanation:

This screen allows you to apply a Module/Subject Date Template you have setup to a group/intake of students enrolled into a specific course in bulk. Remember you can do this as part of the proposal or enrolment wizards step 2 > Competencies tab.

By applying a template of module/competencies or subject start and end dates it allows you to successfully follow the TEAMS business process for Course Progress that helps you to manage your compliance for the National Code 2007 Standard 10 Monitoring Course Progress.

How to:

WARNING: If you are wanting to the use the Student Performance report to accurately give performance percentages you MUST make sure the module/competencies have start and end dates and that you follow the TEAMS business process of Course Progress correctly.

Step 1: Open the Enrolment Module/Subject Templates Screen (TEAMS > Student > Academic > Enrolment Module/Subject
Templates).

TEAMS, Enrolment Module/Subject Template, Module, Campus, Enrolment Academic Schedule, Template Name

Step 2: Select the lookup beside the field for Template Name as highlighted above and it will load the relevant parameters for the template as follows:

TEAMS, Enrolment Module/Subject Template, Module, Campus, Enrolment Academic Schedule, Template Name, Student

Step 3: Select your search parameters for the enrolments you wish to apply the dates to. Remember the more specific your parameters are the less time it takes the system to do the search and also the more accurate the enrolments listing will be.Select the Generate Students icon in the top left hand corner of the screen as highlighted below.

TEAMS, Enrolment Module/Subject Template, Module, Campus, Enrolment Academic Schedule, Template Name, Student, Student Name, Search

Step 4: In the grid where the enrolments are listed select the tick box in the Select column for the enrolments that you wish to apply the dates to as below:

TEAMS, Enrolment Module/Subject Template, Module, Campus, Enrolment Academic Schedule, Template Name, Course, Student, Student Name, Date, Start Date, End Date, Save

Step 5: Select the SAVE entry icon in the top left hand corner of the screen as highlighted above. You can then open an enrolment the Enrolment Centre and then select the Academic button and the Enrolment Subject/Module menu option and when the screen loads you will be able to see that the dates have been applied as below:

TEAMS, Enrolment Module/Subject Template, Module, Campus, Enrolment Academic Schedule, Student, Student Name, Course, Campus, Start Date, End Date, Competency, Module, Qualification, Competency Code, Competency Name, Core, Elective, Subject

TEAMS, Enrolment Module/Subject Template, Module, Campus, Enrolment Academic Schedule, Template Name, Subject, Competency, Qualification, Subject Code, Subject Name, Core, Elective