Results Issued

In this article

Change Introduced

This article describes how to use new screen ‘Results Issued Process’, what the business rules are for it and explanation of its parameters.

Change Introduced

A new screen has been introduced for managing the results issued process in TEAMS.

For any client that is doing AVETMISS data submissions, this is a critical screen and process that you MUST introduce into your business. When used correctly, this screen tells the system whether a student has had their qualification issued or not and this impacts the NAT00130 file for AVETMISS exports and submissions. If you do not use this screen and follow the instructions then TEAMS will NOT export the correct data in the NAT00130.

This screen is present in TEAMS > Student > Academic menu.

Following parameters are present in the screen:-

Finishing Between – This is a date range field in which a user can enter a date range and the system would search for all the enrolments which have an end date in between the date range entered.

Campus – This is a multi-select option where the required campus can be selected.

Course Name – This is a key-ahead search function and a user can search a course by typing first letters of Course Code and Course Name.

Timetable – This is a multi-select lookup icon where the required timetables can be selected.

Class – The classes linked to the timetables which are selected above will be displayed in this drop down.

Enrolment Type – This is a multi-select option where the required Enrolment Type can be selected.

Enrolment Outcome – This is a multi-select option where the required Enrolment Outcome can be selected.

Sort By – This is a drop down where the required option can be selected.

Once the parameters are selected and search is completed, the following screen appears

‘Finished’ Tab – Enrolments flagged as finished appear on this tab.

‘Unfinished’ Tab – Enrolments not flagged as finished appear on this tab.

Below are the column headings present on the Finished Tab:-

Student Number – Student number hyperlink appears in the column.

Enrolment Number – Enrolment number hyperlink appears in the column.

Name – Student name hyperlink appears in the column.

Campus/Course – Campus name and Course code appear in the column in read-only mode.

Start Date/End date – Enrolment Start Date and Enrolment End Date appears in the column in read-only mode.

Enrolment Outcome – Enrolment Outcome appears in the column in read-only mode.

Enrolment Type – Enrolment Type appears in the column in read-only mode.

Completed Qual – Completed Qual drop down option appears in the column which has been selected in the Enrolment Centre.

Total Competency Modules – Total No. of Units linked to enrolment will be displayed in the column.

Total Successful – Total No. of successful units for enrolment will be displayed in the column.

Total Unsuccessful – Total No. of Unsuccessful units for enrolment will be displayed in the column.

Results Issued column – This is a tick box which can be selected if a user wants to flag an enrolment as results issued. Once this tick box is ticked and the screen is saved then that entry will be recorded in the Qualification Issued Register.

Parchment Number column – The Parchment Number appears in the column which has been entered in the Student Result screen.

Parchment/Results Issued Date – The Parchment/Results Issued Date appears in the column which has been entered in the Student Result screen.

Date Program Completed – The date program completed appears in the column which has been entered in the Edit AVETMISS screen.

Below are the column headings present on the Unfinished Tab:-

Student Number – Student number hyperlink appears in the column.

Enrolment Number – Enrolment number hyperlink appears in the column.

Name – Student name hyperlink appears in the column.

Campus/course – Campus name and Course code appears in the column in read-only mode.

Start Date/End date – Enrolment Start Date and Enrolment End Date appears in the column in read-only mode.

Enrolment Outcome – Enrolment Outcome appears in the column in read-only mode.

Enrolment Type – Enrolment Type appears in the column in read-only mode.

Finished – If enrolment is flagged as Finished then Yes would appear in the column otherwise No.

Completed Qual – Completed Qual drop down option appears in the column which has been selected in the Enrolment Centre.

Total Competency Modules – Total No. of Units linked to enrolment will be displayed in the column.

Total Successful – Total No. of successful units for enrolment will be displayed in the column.

Total Unsuccessful – Total No. of Unsuccessful units for enrolment will be displayed in the column.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

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