To create timetable in TEAMS goto:
TEAMS> Student> Academic> Academic Schedule Entry
The Timetable Step 1: screen opens, Type in the Code, Name, Descriptive Name, the code and the name could be anything based on your preference but it is recommended to use Course Code so that it is easy to allocate the students to the timetable based on the Course Name.
The Attendance dropdown has two options for Absence OR Attendance, depending upon your need you can select either of the option eg, if you are marking Absence in the system then select Absence else select Attendance for marking Present.
Next is the Campus dropdown from where you can select the appropriate campus (in case you have multiple campuses) for which you are creating these templates.
Start Date and End Date is the date range for which you want to keep this timetable active.
Rest of the Tickboxes are based on your requirements, if you want to include Teachers or you have setup Teachers as Resources in TEAMS and you want to link Teachers to the classes or sessions, you can tick the Schedule Includes Teachers otherwise you can leave it as blank.
If you want to use this timetable for attendance marking and attendance calculation tick box, then you need to tick Schedule includes Module/Competencies? tick box so that you can link the modules/competencies to the classes as well.
Make sure to tick the Active tick box so that the timetable is active.
You can un-tick the Active tick box and tick the Schedule Not in Use tick box if you do not want to use it.
Timetable Wizard Step 2: Timetable: Modules/Competencies screen will open, firstly you need to specify the Holiday Period so that the system does not create Classes or Sessions during that period.
for eg, put Xmas period in Holiday Name text box, enter the date range, click Active and Add.
Next is the Module/Competency Tab
You can open the lookup for Modules and list all the modules for the course to link to the sessions or classes.
once the Holiday Period and Module/Competencies are added, you can click Next.
The Timetable Wizard Step 3: Timetable Sessions screen will open. It is in a calendar view.
You need to create Classes or Sessions to complete the structure of the Timetable and then it can be used to link the enrolments.
Click on the class button to create a Class. Enter the Class Name, select the Module, enter the Current Class Date, Start Time, End Time.
Depending upon the type of session select one out of three options. for eg select the Weekly radio button. Enter the rest of the information such how often do you want this session to occur in Reccur Every text box. Select the days and now enter the Session End Date and Save.
The screen refreshes and the session displays. in a similar way, create another session for afternoon.
Once the classes are setup, you can click on Finish and the Timetable will be created.
The last step is to link the timetable to the course for which you need to go to:
TEAMS> Setup> Academic> Course.
Enter the Course code and Go
Once the course loads, click on the Academic Schedule tab
Link the new timetable
Click on Save after linking the Timetable. This is a very important step towards allocation of students to this Timetable. If you do not link the timetable to the course in the course screen then the allocation will not be possible in TEAMS.