Category: Academic

How to mark Absence – Weekly Attendance Screen

Step 1 – Go to TEAMS > Student > Academic > Weekly Attendance screen.

 

Step 2 Select the following parameters:-

  • Timetable: Select the timetable from the Timetable look up icon for which you want to mark the absence.
  • Start Date & End Date: Put the start date & end date of the week for which you want to update the absence.

Step 3 – Click on the Get Classes button.

 

Step 4 – Choose the session/class from Class drop down. Screen will get refresh automatically on selecting class.

A timetable can have more than one class/session. You can’t mark the attendance for all the sessions at once so you need to select one session at one time and mark the absence for that session first, save the entry. Then select the other class/session and update the absence.

Step 5 – Click on the Get Students button. All the students which are allocated to this timetable will appear.

 

Step 6 – To mark the absence for a student, you can select the tick box appearing against that student for the date on which the student was absent.

When you select the tick box, one number will appear which will represent the absent hours and will be equal to the class/session time. For example, If the class/session for which you are updating the absence is for 2 hrs then on selecting this tick box, 2 absent hours will appear.

If there is any case that student is absent only for specific time then you can edit the number of absent hours accordingly. For example: If student is absent for 1hr from 2hrs session then you can edit the number from 2 to 1 after selecting the tick box.

 

Step 7 – Save the screen after updating the absence by clicking on Save Entry button.

 

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

How to FINISH Enrolments in Bulk

This article describes how to FINISH Enrolments in Bulk using the Finishers Confirmation List Screen.

Before You Start

As the system needs to know that a student commenced their studies, it also needs to know they have completed their studies. To do this you MUST finish the enrolment.

If you do NOT finish an enrolment they will NOT show in the correct NAT files in your AVETMISS data exports, this will further impact your Course and Competency completion rates and will not be considered as a ‘finisher’ in specific reports.

Enrolments In Bulk

This posts shows you how to finish multiple enrolments at once using the Finishers Confirmation List screen. You can also finish individual enrolments from the Enrolment Centre. To finish enrolments in bulk follow the steps below:

Step 1 – Go to TEAMS > Student > Academic > Finishers Confirmation List

Step 2 – Enter the search parameters to search the preferred student enrolments and click on the SEARCH icon.

When you click on Search icon, Screen will refresh and all the search results will be displayed as shown below:

Step 3 – Select the enrolments which you want to be flagged as FINISHED and then SAVE the screen.

Things To Note

When a student has overdue fees and you are trying to SAVE them as ‘finished’ , it will warn you that they have overdue fees but continue to save the entry that they are finished.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

How to FINISH an Enrolment

This article describes how to FINISH an Enrolment using the Finishers Confirmation List Screen.

Before You Start

In the same way, the system needs to know that a student commenced their studies, it also needs to know they have completed their studies. To do this you MUST finish the enrolment.

If you do NOT finish an enrolment they will NOT show in the correct NAT files in your AVETMISS data exports, this will further impact your Course and Competency completion rates and will not be considered as a ‘finisher’ in specific reports.

Finish An Individual Enrolment

This posts shows you how to finish an individual enrolment from the Enrolment Centre. However, you can chose to finish enrolments in bulk using the Finishers Confirmation List screen. To finish an individual enrolment follow the steps below:

Step 1 – Open the Enrolment (TEAMS > Student > Enrolment Centre) which you want to flag as Finished.

Step 2 – Go to Enrolment Centre > Action > Finish

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

How to mark results in Bulk

 

Step 1 Open the Bulk Result screen (TEAMS > Student > Academic > Bulk Result).

bulk-module-results

Step 2 Enter the search parameters such as Enrolment Between dates, Module Code, Course, Timetable, etc and click on the Search icon (magnifying glass). The screen will refresh and a list of students will be displayed.

bulk-module-results-perameters

Step 3 – Select the enrolment records for which you want to update the result. Also, enter the Result Date and select the Result Type.

bulk-module-results-marking-results

Step 4 – Once all these parameters are selected, click Save. Screen will refresh and the results will be updated for the selected enrolments.

bulk-module-results-updated-results

IMPORTANT:  As shown in the screen shots in this posts, enrolments will show in red when they have overdue fees against their enrolment.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

How to mark results for an Individual Enrolment

Step 1 Open an enrolment in the Enrolment Centre (TEAMS > Student > Enrolment Centre).

Step 2 Once an enrolment opens, go to Student Result screen (Enrolment Centre > Academic > Student Result Screen).

Student Result Screen will open:

Step 3 Select the Result Type and enter the Result Date which you want to mark for a specific module and then Save the screen.

Please Note – You cannot enter a Result Date that is in the FUTURE or greater (after) the Enrolment End Date. A user can only mark progressive results with a future result date i.e. Continuing Enrolment and Results not available (reported under state requirements).

IMPORTANT: Don’t forget to select the SAVE entry icon in the top left hand corner of the screen to save what you have just done. If you don’t and you close the screen, you changes will NOT be saved.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!