VIC AVETMISS Changes 2016

Funding Eligibility Key

The scope of the funding eligibility key will be identified in late 2015, along with relevant implementation timeframes. Providers and SMS vendors should look to support this change by January 2016 in order to facilitate initial program scopes.

Student’s interested in enrolling for specific government subsidised Programs such as the Automotive Supply Chain Training Initiative, will need to contact the Department to verify their potential eligibility. The Department will determine their eligibility and issue a Funding Eligibility Key where applicable.

A student will provide their Training Organisation with the Funding Eligibility Key when enrolling in a Government subsidised Program.

The Funding Eligibility Key will need to remain consistent for the same Clientid, Program Identifier and Course Commencement Date combination.

In TEAMS, this field has been added in the Edit AVETMISS Screen (TEAMS > Student > Enrolment Centre > Action > Edit AVETMISS Screen)

Funding Eligibility Key will print at position 229 in NAT00120 file. This field is 10 characters in length.

Program Supervised Teaching Activity Completion Date

From 1 January 2016, for all new and continuing government subsidised enrolments, the RTOs must report the Program Supervised Teaching Activity Completion Date. Where the Program Supervised Teaching Activity Completion Date must:

-> be after the first subject Activity Start Date,
-> be on or after the last subject Activity End Date
-> not be before the start of the collection period,
-> should reflect the date upon which supervised training and assessment activity is scheduled to complete, in line with the student’s Training Plan, and
-> should exclude assessment activity where the student is not directly participating, such as the time elapsed between the submission and evaluation of written assessments.

Where a student has completed or otherwise discontinued their program enrolment, this date should reflect the occurrence of that event.

This field must not be blank, when:
-> the student is enrolled in a government subsidised enrolment

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In TEAMS, the system will automatically pick the last or the greatest Module End Date as the Program Supervised Teaching Activity Completion Date.

Program Supervised Teaching Activity Completion Date will print at position 44 in NAT00130 file. This field is 8 characters in length.

Program Unique Supervised Hours

From 1 January 2016, for all new and continuing government subsidised enrolments, the RTOs must report the supervised hours it takes a student to complete the Program. These hours will be aligned with the hours documented in the student’s Training Plan.

The Program Unique Supervised Hours must always reflect the unique hours of supervised training and assessment that will occur during the Program. Note that this data element differs from the Nominal Hours or Scheduled Hours in that it must reflect elapsed time engaged in training and assessment from the student’s point of view across the Program, in line with the student’s Training Plan.

Where multiple units are being delivered in a clustered fashion, the total elapsed time to deliver all the units concurrently should be reported.

Where dual qualifications are being reported, it is expected that two separate records will exist on the Program Completions file and the Program Unique Supervised Hours will be distinct for each enrolment.

The value for Program Unique Supervised Hours must be a whole number of hours. Where fractional hours occur, round the value to the nearest whole number of hours; round exact half-hours to the odd number.

This field must not be blank for government subsidised Programs. The Program Unique Supervised Hours must be specific to each student for each Program enrolment and must be based on the individual’s existing skills and competencies.

This field must not be blank for government subsidised Programs.

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In TEAMS, this field has been added in the Course Screen (TEAMS > Setup > Academic > Course > AVETMISS Tab).

A user can specify the number of Program Unique Supervised Hours in the grid for AVETMISS State = VIC and any enrolment linked to the selected course will inherit these hours automatically.

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Secondly, this field has been added in the Student Result Screen (TEAMS > Student > Enrolment Centre > Academic > Student Result Screen) so that a user can change the Program Unique Supervised Hours at the enrolment level as well.

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Program Unique Supervised Hours will print at position 52 in NAT00130 file. This field is 5 characters in length.

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