Most Common AVETMISS Validation Errors

From our experience, errors are generally specific to the type of file that you are submitting.

For ease of use, we are breaking them down as per the NAT files that are being submitted.

NAT00010 – Training Organisation File

Error Description National VIC NSW QLD
The Training Organisation ID does not match the login TOID and TOID must be 10 digits numeric Yes Yes Yes Yes
AVETMISS Provider Type Mismatch Yes Yes Yes Yes
Suburb/Postcode combination not correct Yes Yes Yes Yes
The Software vendor E-mail address must be a valid format No Yes No No

NAT00020 – Training Organisation Delivery Location

Error Description National VIC NSW QLD
Suburb/Postcode combination not correct Yes Yes Yes Yes
Duplicate Training Location Yes Yes Yes Yes
Training Organisation Delivery Name has a Postcode that is not consistent with the Suburb Yes Yes Yes Yes

NAT00030 – Program File

Error Description National VIC NSW QLD
Course Name does not match DETs Registration System Yes Yes Yes Yes
ANZSCO Identifier must be NONVET when VET Flag is N and ANZSCO Identifier must not be NONVET when VET Flag is Y Yes Yes Yes Yes
ANZSCO Code not supplied Yes Yes Yes Yes
Field of education missing Yes Yes Yes Yes
If Qualification/Course Recognition Identifier is 11 or 12 then VET Flag must be “Y” Yes Yes Yes Yes

NAT00060 – Subject File

Error Description National VIC NSW QLD
Module/Unit of Competency Name does not match DETs Registration System Yes Yes Yes Yes
Invalid Subject Field of Education Identifier Yes Yes Yes Yes

NAT00080 – Client File

Error Description National VIC NSW QLD
Client First Given Name must not be blank Yes Yes Yes Yes
Client Last Name must not be blank Yes Yes Yes Yes
Possible eligibility for banking of training activity towards achievement of the Queensland Certificate of Education No No No Yes
Proficiency in Spoken English Identifier must not be blank Yes Yes Yes Yes
Invalid Date of Birth Yes Yes Yes Yes
Address Street Number and Name must not be blank Yes Yes Yes Yes
Last School Level Completed is 02 therefore At School Flag must be N Yes Yes Yes Yes
At School Flag should be N when Labour Force Status Identifier equal to 01 Yes Yes Yes Yes
Proficiency in Spoken English Identifier must be blank when Language Identifier is 1201, 9700, 9701, 9702, 9799 or @@@ Yes Yes Yes Yes
If Labour Force Status is employed then Client Industry of Employment and Client Occupation Type is MANDATORY No Yes No No

NAT00085 – Client Postal Details File

Error Description National VIC NSW QLD
Client First Given Name must not be blank Yes Yes Yes Yes
Client Last Name must not be blank Yes Yes Yes Yes
The E-mail address must be a valid format Yes Yes Yes Yes
Suburb/Postcode combination not correct Yes Yes Yes Yes

NAT00090 – Disability File

Error Description National VIC NSW QLD
Disability flag is ‘Y’ and disability type not supplied Yes Yes Yes Yes

NAT00100 – Prior Educational Achievements File

Error Description National VIC NSW QLD
Prior Education flag is ‘Y’ and prior education level/s not supplied Yes Yes Yes Yes

NAT00120 – Enrolment File

Error Description National VIC NSW QLD
 Module End Date elapsed but Final Outcome not updated Yes Yes Yes Yes
Blank value in Key Column Yes Yes Yes Yes
Funding Source National and Delivery Type Missing/Incorrect Yes Yes Yes Yes
Module Incorrectly linked to Course Yes Yes Yes Yes
You have assigned a Purchasing Contract which is not compatible for Fee For Service students No Yes Yes Yes
Incorrect Funding Source National selected Yes Yes Yes Yes
Delivery Mode Identifier must be 90 if Outcome Identifier – National is 51, 52 or 60 Yes Yes Yes Yes
Your organisation was not the nominated SRTO in DELTA for the Module/Unit of Competency Start and End dates No Yes No No
Invalid/Missing State Funding Source Code selected No Yes Yes Yes
Funding Source – National is 30 therefore Postcode on the Client file must be OSPC Yes Yes No Yes
Activity End Date is after the Collection Year End Date therefore Outcome Identifier – National must be 70 Yes Yes Yes Yes
Time between Activity End Date and Activity Start Date must not be greater than 5 years Yes Yes Yes Yes
Invalid Commencing Program Id/Commencing Course Enrolment Id is invalid Yes Yes Yes Yes
The same Funding Source ID – State Training Authority must be reported for every module or unit or competency that is part of a students enrolment in a course No Yes Yes Yes
Withdrawals from Government funded training must be reported with Outcome Identifier – National code 40 No Yes Yes Yes
The Enrolment Activity Start Date cannot be later than the Enrolment Activity End Date Yes Yes Yes Yes
Training Contract has been terminated and training has not been finalised No Yes Yes Yes
The Study Reason Identifier must not be blank Yes Yes Yes Yes
If Outcome Identifier – National = 60, the Scheduled Hours must be 0000 Yes Yes Yes Yes
The Outcome Identifier – National must not be blank Yes Yes Yes Yes

NAT00130 – Program Completed File

Error Description National VIC NSW QLD
Qualification flag is ‘N’ and ‘Year issued’ is ‘YYYY’ Yes Yes Yes Yes
Qualification flag is ‘Y’ and ‘Year issued’ is empty Yes Yes Yes Yes
Qualification flag is ‘Y’ and ‘Course Commencing ID’ is 8 / Module enrolment only Yes Yes Yes Yes