Most Common AVETMISS Validation Errors

From our experience, errors are generally specific to the type of file that you are submitting.

For ease of use, we are breaking them down as per the NAT files that are being submitted.

NAT00010 – Training Organisation File

Error DescriptionNationalVICNSWQLD
The Training Organisation ID does not match the login TOID and TOID must be 10 digits numericYesYesYesYes
AVETMISS Provider Type MismatchYesYesYesYes
Suburb/Postcode combination not correctYesYesYesYes
The Software vendor E-mail address must be a valid formatNoYesNoNo

NAT00020 – Training Organisation Delivery Location

Error DescriptionNationalVICNSWQLD
Suburb/Postcode combination not correctYesYesYesYes
Duplicate Training LocationYesYesYesYes
Training Organisation Delivery Name has a Postcode that is not consistent with the SuburbYesYesYesYes

NAT00030 – Program File

Error DescriptionNationalVICNSWQLD
Course Name does not match DETs Registration SystemYesYesYesYes
ANZSCO Identifier must be NONVET when VET Flag is N and ANZSCO Identifier must not be NONVET when VET Flag is YYesYesYesYes
ANZSCO Code not suppliedYesYesYesYes
Field of education missingYesYesYesYes
If Qualification/Course Recognition Identifier is 11 or 12 then VET Flag must be “Y”YesYesYesYes

NAT00060 – Subject File

Error DescriptionNationalVICNSWQLD
Module/Unit of Competency Name does not match DETs Registration SystemYesYesYesYes
Invalid Subject Field of Education IdentifierYesYesYesYes

NAT00080 – Client File

Error DescriptionNationalVICNSWQLD
Client First Given Name must not be blankYesYesYesYes
Client Last Name must not be blankYesYesYesYes
Possible eligibility for banking of training activity towards achievement of the Queensland Certificate of EducationNoNoNoYes
Proficiency in Spoken English Identifier must not be blankYesYesYesYes
Invalid Date of BirthYesYesYesYes
Address Street Number and Name must not be blankYesYesYesYes
Last School Level Completed is 02 therefore At School Flag must be NYesYesYesYes
At School Flag should be N when Labour Force Status Identifier equal to 01YesYesYesYes
Proficiency in Spoken English Identifier must be blank when Language Identifier is 1201, 9700, 9701, 9702, 9799 or @@@YesYesYesYes
If Labour Force Status is employed then Client Industry of Employment and Client Occupation Type is MANDATORYNoYesNoNo

NAT00085 – Client Postal Details File

Error DescriptionNationalVICNSWQLD
Client First Given Name must not be blankYesYesYesYes
Client Last Name must not be blankYesYesYesYes
The E-mail address must be a valid formatYesYesYesYes
Suburb/Postcode combination not correctYesYesYesYes

NAT00090 – Disability File

Error DescriptionNationalVICNSWQLD
Disability flag is ‘Y’ and disability type not suppliedYesYesYesYes

NAT00100 – Prior Educational Achievements File

Error DescriptionNationalVICNSWQLD
Prior Education flag is ‘Y’ and prior education level/s not suppliedYesYesYesYes

NAT00120 – Enrolment File

Error DescriptionNationalVICNSWQLD
 Module End Date elapsed but Final Outcome not updatedYesYesYesYes
Blank value in Key ColumnYesYesYesYes
Funding Source National and Delivery Type Missing/IncorrectYesYesYesYes
Module Incorrectly linked to CourseYesYesYesYes
You have assigned a Purchasing Contract which is not compatible for Fee For Service studentsNoYesYesYes
Incorrect Funding Source National selectedYesYesYesYes
Delivery Mode Identifier must be 90 if Outcome Identifier – National is 51, 52 or 60YesYesYesYes
Your organisation was not the nominated SRTO in DELTA for the Module/Unit of Competency Start and End datesNoYesNoNo
Invalid/Missing State Funding Source Code selectedNoYesYesYes
Funding Source – National is 30 therefore Postcode on the Client file must be OSPCYesYesNoYes
Activity End Date is after the Collection Year End Date therefore Outcome Identifier – National must be 70YesYesYesYes
Time between Activity End Date and Activity Start Date must not be greater than 5 yearsYesYesYesYes
Invalid Commencing Program Id/Commencing Course Enrolment Id is invalidYesYesYesYes
The same Funding Source ID – State Training Authority must be reported for every module or unit or competency that is part of a students enrolment in a courseNoYesYesYes
Withdrawals from Government funded training must be reported with Outcome Identifier – National code 40NoYesYesYes
The Enrolment Activity Start Date cannot be later than the Enrolment Activity End DateYesYesYesYes
Training Contract has been terminated and training has not been finalisedNoYesYesYes
The Study Reason Identifier must not be blankYesYesYesYes
If Outcome Identifier – National = 60, the Scheduled Hours must be 0000YesYesYesYes
The Outcome Identifier – National must not be blankYesYesYesYes

NAT00130 – Program Completed File

Error DescriptionNationalVICNSWQLD
Qualification flag is ‘N’ and ‘Year issued’ is ‘YYYY’YesYesYesYes
Qualification flag is ‘Y’ and ‘Year issued’ is emptyYesYesYesYes
Qualification flag is ‘Y’ and ‘Course Commencing ID’ is 8 / Module enrolment onlyYesYesYesYes