Current Students Report

Introduction

Current Students Report is present under TEAMS > Student > General Reports I. This report is used to generate a list of student enrolments which are current in the system i.e. enrolments which are flagged as STARTED but not flagged as FINISHED in TEAMS.

Following are the parameters which are present on the report parameter screen:-

GENERAL TAB

Enrolment Start and End Date – This is a date range field and a user can enter a date range for report generation. Once a date range has been entered then the system looks for any current enrolments during the date range period specified by the user.

Student – This is a look up option from which a user can select a specific student enrolment for which this report has to be generated.

Campus Name – This is a multi-select option for which a user can select one or more campuses.

Course – This is a multi-select look up option for which a user can select one or more courses for report generation.

Include Enrolments – This is a drop down option and a user can select options such as ALL, TO START, CURRENT and FINISHED. Depending upon the option selected, student enrolments will appear in the report.

Timetable – This is a look up option from which a user can select a specific timetable/academic schedule for which this report has to be generated. The timetable listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Country – This is a drop down option and a user can select a specific country then only those student enrolments will appear which are linked to the selected country.

Enrolment Type – This is a multi-select option from which a user can select one or more enrolment types for report generation. The enrolment type user code listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Include Students on Holiday – This is a tick box and if it is ticked then the system will display student enrolments for which a holiday has been marked BUT if it is un-ticked, then the students on holiday will not appear in this report.

Marketing Source – This is a drop down option and a user can select a specific marketing source then only those student enrolments will appear which are linked to the selected marketing source.

Level of Student – This is a drop down option and a user can select a specific level of student then only those student enrolments will appear which are linked to the selected level of student.

Completed Qual – This is a drop down option and a user can select FULL, SOA or NA then only those student enrolments will appear which are linked to the selected completed qual option.

Group By – This is a drop down option and a user can select how they wish to group the generated list of student enrolments i.e. By Campus Name, Course Name, etc.

Sort By 1 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Sort By 2 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Please Note – You cannot select same sort by option in Sort By 1 and Sort By 2. The selected option must be different.

Generate in CSV Mode – A new tick box ‘Generate in CSV Mode’ has been added on the Parameter screen for this report. While generating these reports, a user can tick this tick box, GENERATE and the report will be generated in .csv format.

Schedule Report Generation – A tick box for ‘Schedule Report Generation’ has been added in the report parameter screen for every report that can be generated server side. A user can tick this tick box and can select ‘Overnight’ or ‘Deliver By’ option. If ‘Overnight’ option is selected then the system would generate the report for the user overnight and if ‘Deliver By’ option is selected then a user has to define a date and time at which the report has to be generated in the future.

Please Note – The time which you are entering would be the QLD time because that’s where our servers are located.

IMPORTANT – Only those reports can be scheduled for future generation which are being generated on our servers (i.e. server side). Those reports cannot be scheduled for future generation which are being generated on your computer (i.e. client side).

Template – A user can select the report template from this drop down. Customised report templates can be added in the Report Template screen (TEAMS > Setup > Organisation > Report Template Screen) and selected from this drop down.

ADVANCED TAB

Agent Name – This is a look up option from which a user can select a specific agent for which this report has to be generated and only those student enrolments will appear which are linked to the selected agent.

Employer Name– This is a look up option from which a user can select a specific employer for which this report has to be generated and only those student enrolments will appear which are linked to the selected employer.

Account Manager – This is a drop down option from which a user can select a specific account manager for which this report has to be generated and only those student enrolments will appear which are linked to the selected account manager.

Nationality – This is a drop down option from which a user can select a specific nationality for which this report has to be generated and only those student enrolments will appear which are linked to the selected nationality.

Include Cancelled Enrolments – This is a tick box and if it is ticked then the system will display student enrolments which have been cancelled BUT if it is un-ticked, then the cancelled enrolments will not appear in this report.

Payment Type – This is a multi-select option from which a user can select one or more payment types for report generation and only those student enrolments will appear which are linked to the selected payment type in the enrolment centre.

Enrolment Outcome – This is a multi-select option from which a user can select one or more enrolment outcomes for report generation and only those student enrolments will appear which are linked to the selected enrolment outcome in the enrolment centre.

Once the report is generated, following are the columns which are printed in the report output:-

Student #Student Name
DOBCampus Name
Enrol. #Enrolment Type
Visa TypeCRICOS Code
Course NameStart Date
End DateDuration in Weeks
AgentEmployer Name
Employer PhoneNationality
CountryAccount Manager
TimetableMarketing Source
Last Class Attended onAvetMiss Student
Client IDTraining Contract Identifier
Ecoe Start DateEcoe EndDate
SexRecommencement Enrolment
StatusAACDetails
CourseCodeNotes
Payment TypeEnrolment Outcome
UserTotal Invoice
Total ReceiptPurchasing Contract
Funding Source – StateOverseas
VSNVSN Eligible
Enrolment StartedAvetmiss State
Group Training PlanTotal Tution Fee
Special NeedsSpecial Needs Notes
Has DisabilityDisability
Language SpokenField of Study
Skype NameECOE #
TrainerStudent Payment #
USI #Total No. of Units
Last Date of ResultNo. of Units Successfully Completed
School NameEmail Address 1
Email Address 2Email Address 3