How to generate an AVETMISS Export (both State & National exports) from TEAMS

This article describes how to generate an AVETMISS Export (both State & National exports) from TEAMS.

State Wise Export

Step 1 – To generate an AVETMISS export, go to TEAMS > Setup > Financials > AVETMISS Data Files Export screen.Once the screen opens, select the State Wise Export and press the NEXT button.

avetmiss-export

avetmiss-export-2

Step 2: Select the following parameters on this screen:

  • State – Select the State for which you want to generate the data extraction. This is absolutely critical as the system requires this information to know what format and rules to follow for the extraction.

  • Start Date & End Date – Enter the calendar year dates in the Start Date and End Date fields for which you want  to do the export.

  • Exclude Elective Modules? – If there is a case that you don’t want to include Elective units in the export then you can use this option.

  • Use Descriptive Name for Modules/Competency? & Use Descriptive Code for Modules/Competency? – If you have created copies of modules/competencies and have added prefix or suffix to the module/competency code or module/competency name. Then, you must have to tick both the tick boxes i.e. Use Descriptive Name for Modules/Competency? and Use Descriptive Code for Modules/Competency?.

  • Exclude Student Contact Details– This option will be removed so you can ignore it.

  • Generate NAT00085A file – This NAT file only gets generated for NSW as per the AVETMISS 6.0 specifications.

  • Smart Skill Export – This is special type of contract only used for NSW.

  • Enrolment type – Select the Enrolment Type(s) if you want to generate the export only for some specific group of students.

  • Export Only Special Contract? – If you want to generate data for a specific contract then you can use this option.

  • Enrolments – If you want to generate the export only for some specific enrolments then you can add those enrolments on this field.

  • Campus – Select the campus for which you want to generate the export. You won’t be able to see the Courses/Qualifications list until you select the Campus.

  • Purchasing Contracts – If you want to generate the export for a specific purchasing contract then you can select that contract from the Purchasing Contracts multi-select option.

  • Course – Select the Courses/Qualifications which you want to include in the export.

  • Email – Enter an email address of the user to whom you want TEAMS to email the zipped files. This is a mandatory field.

Step 3: Select the Export button and the system will start the data extraction. You will see the following hyperlink.

avetmiss-export-hyperlink

Click on this hyperlink and you will be directed to the Report Centre to download the zipped files.

avetmiss-export-report-centre

National Export

Step 1 – Go to TEAMS > Setup > Financials > AVETMISS Data Files Export screen.
Once the screen opens, select the National Export and press the NEXT button. avetmiss-export-nationalavetmiss-export-national-screen

Step 2: Select the following parameters on this screen:

  • Year OF Export – Select the Year for which you want to generate the data extraction.

  • Exclude Elective Modules? If there is a case that you don’t want to include Elective units in the export then you can use this option.

  • Use Descriptive Name for Modules/Competency? & Use Descriptive Code for Modules/Competency? If you have created copies of modules/competencies and have added prefix or suffix to the module/competency code or module/competency name. Then, you must have to tick both the tick boxes i.e. Use Descriptive Name for Modules/Competency? and Use Descriptive Code for Modules/Competency?.

  • Exclude Student Contact Details– This option will be removed so you can ignore it.

  • Campus – Select the campus for which you want to generate the export.

  • Enrolment type – Select the Enrolment Type(s) if you want to generate the export only for some specific group of students.

  • Export Only Special Contract? – If you want to generate data for a specific contract then you can use this option.

  • Email – Enter an email address of the user to whom you want TEAMS to email the zipped files. This is a mandatory field.

Step 3: Select the Export button and the system will start the data extraction. You will see the following hyperlink.

avetmiss-export-national-hyperlink

Click on this hyperlink and you will be directed to the Report Centre to download the zipped files.

avetmiss-export-national-report-centre

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!