Student Performance Report

Introduction

 

Student Performance Report is present under TEAMS > Student > Academic Reports III. This report is used to generate a list of students based on their performance i.e. percentage of course completed.

Following are the parameters which are present on the report parameter screen:-

GENERAL TAB

Subjects or Competencies – A user can select the required radio button to generate this report based on Subjects or Competencies.

Enrolment or Result Dates or Module Start and End Dates – A user can select that how this report should be generated i.e. Enrolment Dates, Result Dates or Module Start and End Dates. Based on the option selected, the system will search for student enrolments within the specified date range accordingly.

Include Enrolments – This is a radio button option and a user can select options such as Current Students OR Finished Students OR Both. Depending upon the option selected, student enrolments will appear in the report.

Start and End Date – This is a date range field and a user can enter a date range for report generation. Once a date range has been entered then the system looks for any results/student enrolments which falls during the date range period specified by the user based on the print option selected.

Report As At Date – This is a date field and the system will look for all student results which have been marked as at the date entered by the user in this field.

Course Name – This is a drop down option for which a user can select one or more courses for report generation.

Timetable – This is a look up option from which a user can select a specific timetable/academic schedule for which this report has to be generated. The timetable listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Campus Name – This is a multi-select option for which a user can select one or more campuses.

Show Enrolments with No Enrolment Outcome – This is a tick box and if it is selected then only those student enrolments will appear for which their is no enrolment outcome linked.

Enrolment Outcome – This is a multi-select option from which a user can select one or more enrolment outcomes for report generation and only those student enrolments will appear which are linked to the selected enrolment outcome in the enrolment centre.

Show Inactive Modules/Competencies and Subjects – This is a tick box if it is selected then the Inactive Units or Subjects i.e. Transitioned Units or Subjects will also appear in the generated report.

Group By – This is a drop down option and a user can select how they wish to group the generated list of student enrolments i.e. By Campus Name, Course Name, etc.

Sort By 1 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Sort By 2 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Please Note – You cannot select same sort by option in Sort By 1 and Sort By 2. The selected option must be different.

Generate in CSV Mode – A new tick box ‘Generate in CSV Mode’ has been added on the Parameter screen for this report. While generating these reports, a user can tick this tick box, GENERATE and the report will be generated in .csv format.

Schedule Report Generation – A tick box for ‘Schedule Report Generation’ has been added in the report parameter screen for every report that can be generated server side. A user can tick this tick box and can select ‘Overnight’ or ‘Deliver By’ option. If ‘Overnight’ option is selected then the system would generate the report for the user overnight and if ‘Deliver By’ option is selected then a user has to define a date and time at which the report has to be generated in the future.

Please Note – The time which you are entering would be the QLD time because that’s where our servers are located.

IMPORTANT – Only those reports can be scheduled for future generation which are being generated on our servers (i.e. server side). Those reports cannot be scheduled for future generation which are being generated on your computer (i.e. client side).

Template – A user can select the report template from this drop down. Customised report templates can be added in the Report Template screen (TEAMS > Setup > Organisation > Report Template Screen) and selected from this drop down.

ADVANCED TAB

Show Only AVETMISS Student Flag – This is a tick box if it is selected then only those students will appear in the report for which AVETMISS flag has been ticked in the Student Entry Screen.

Enrolment Type – This is a multi-select option from which a user can select one or more enrolment types for report generation. The enrolment type user code listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Account Manager – This is a multi-select option from which a user can select one or more account managers for which this report has to be generated and only those student enrolments will appear which are linked to the selected account manager.

Once the report is generated, following are the columns which are printed in the report output:-

Student #Enrolment #
NameCampus
CourseStart Date
End DateAcademic Schedule
# of Successful Results# of Unsuccessful/Not Yet Achieved Results
Results Completed RatioCompleted %age
Study Weeks CompletedTotal Study Weeks
Duration %age RatioNationality
Enrolment OutcomePurchasing Contract
Is AvetmissExclude from AVETMISS
OverseasVisaType
Local AddressMailing Address
Account Manager