Student Results Listings Report

Introduction

Student Results Listings Report is present under TEAMS > Student > Academic Reports III. This report is used to generate a list of results based on Enrolment Dates, Result Dates or Result Entry Dates.

Following are the parameters which are present on the report parameter screen:-

GENERAL TAB

Print Based On – A user can select that how this report should be generated i.e. Enrolment Dates, Result Dates or Result Entry Dates. Based on the option selected, the system will search for proposals within the specified date range accordingly.

Start and End Date – This is a date range field and a user can enter a date range for report generation. Once a date range has been entered then the system looks for any results which falls during the date range period specified by the user based on the print option selected.

Report As At Date – This is a date field and the system will look for all student results which have been marked as at the date entered by the user in this field.

Enrolment # – This is a look up option from which a user can select a specific student enrolment for which this report has to be generated.

Campus Name – This is a multi-select option for which a user can select one or more campuses.

Course Name – This is a drop down look up option for which a user can select one or more courses for report generation.

Module – This is a look up icon and the report will only display results for the module which has been selected.

Timetable – This is a look up option from which a user can select a specific timetable/academic schedule for which this report has to be generated. The timetable listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Session – Once the timetable is selected, the classes/sessions will load in the drop down menu. A user can select a session and the report will print only those enrolment records which are linked to the selected class or session.

Employer – This is a look up option from which a user can select a specific employer for which this report has to be generated and only those student enrolments will appear which are linked to the selected employer.

Print Modules – A user can print this report either for All modules, With Results modules, With Unsuccessful Results OR With No Results.

Show Inactive Modules/Competencies and Subjects – This is a tick box and if it is selected then the Inactive Units or Subjects i.e. Transitioned Units or Subjects will also appear in the generated report.

Print Attempt Records – This is a tick box and if it is selected then the attempt records will also appear in the generated report.

Include Enrolments – This is a drop down option and a user can select options such as ALL, TO START, CURRENT and FINISHED. Depending upon the option selected, student enrolments will appear in the report.

Group By – This is a drop down option and a user can select how they wish to group the generated list of student enrolments i.e. By Campus Name, Course Name, etc.

Sort By 1 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Sort By 2 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Please Note – You cannot select same sort by option in Sort By 1 and Sort By 2. The selected option must be different.

Generate in CSV Mode – A new tick box ‘Generate in CSV Mode’ has been added on the Parameter screen for this report. While generating these reports, a user can tick this tick box, GENERATE and the report will be generated in .csv format.

Schedule Report Generation – A tick box for ‘Schedule Report Generation’ has been added in the report parameter screen for every report that can be generated server side. A user can tick this tick box and can select ‘Overnight’ or ‘Deliver By’ option. If ‘Overnight’ option is selected then the system would generate the report for the user overnight and if ‘Deliver By’ option is selected then a user has to define a date and time at which the report has to be generated in the future.

Please Note – The time which you are entering would be the QLD time because that’s where our servers are located.

IMPORTANT – Only those reports can be scheduled for future generation which are being generated on our servers (i.e. server side). Those reports cannot be scheduled for future generation which are being generated on your computer (i.e. client side).

Template – A user can select the report template from this drop down. Customised report templates can be added in the Report Template screen (TEAMS > Setup > Organisation > Report Template Screen) and selected from this drop down.

ADVANCED TAB

Enrolment Type – This is a multi-select option from which a user can select one or more enrolment types for report generation. The enrolment type user code listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Once the report is generated, following are the columns which are printed in the report output:-

Student #Enrolment #
Student NameCampus
CourseEnrolment Type
EmployerTimetable
Start DateEnd Date
Date of BirthResidential Post Code
Total ModulesDate of Certificate Issued
Date Statement of Attainment IssuedEnrolment Status
Enrolment OutcomeTrainer Name
SubjectModule/Competency Code
Module/Competency NameScheduled Hours
ScoreResult
Result DateModule Start Date
Module End DatePoints
Fee For ServiceAttempt No.
Attempt