Tag: Academic

Session Absence Report

Introduction

Session Absence Report is present under TEAMS > Student > Academic Reports I. This report is used to generate a list of sessions/classes on which a student was absent.

Following are the parameters which are present on the report parameter screen:-

GENERAL TAB

Enrolment Start and End Date – This is a date range field where a user can specify a date range and the system will look for all enrolments which are active during the date range entered in this field.

Student – This is a look up option from which a user can select a specific student enrolment for which this report has to be generated.

Attendance Start and End Date – This is a date range field where a user can specify a date range and the system will display a list of sessions/classes on which a student was absent.

Campus Name – This is a multi-select option for which a user can select one or more campuses.

Course Name – This is a drop down option from which a user can select a specific course for which this report has to be generated.

Timetable – This is a look up option from which a user can select a specific timetable/academic schedule for which this report has to be generated. The timetable listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Term Period – Term period weeks defined at the system setting level will appear by default in this field but a user can change the no. Of weeks as well and the system will display the calculated attendance percentage according to the new term period entered by the user.

Sort By 1 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Sort By 2 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Please Note – You cannot select same sort by option in Sort By 1 and Sort By 2. The selected option must be different.

Generate in CSV Mode – A new tick box ‘Generate in CSV Mode’ has been added on the Parameter screen for this report. While generating these reports, a user can tick this tick box, GENERATE and the report will be generated in .csv format.

Schedule Report Generation – A tick box for ‘Schedule Report Generation’ has been added in the report parameter screen for every report that can be generated server side. A user can tick this tick box and can select ‘Overnight’ or ‘Deliver By’ option. If ‘Overnight’ option is selected then the system would generate the report for the user overnight and if ‘Deliver By’ option is selected then a user has to define a date and time at which the report has to be generated in the future.

Please Note – The time which you are entering would be the QLD time because that’s where our servers are located.

IMPORTANT – Only those reports can be scheduled for future generation which are being generated on our servers (i.e. server side). Those reports cannot be scheduled for future generation which are being generated on your computer (i.e. client side).

Template – A user can select the report template from this drop down. Customised report templates can be added in the Report Template screen (TEAMS > Setup > Organisation > Report Template Screen) and selected from this drop down.

Once the report is generated, following are the columns which are printed in the report output:-

Student # Enrolment #
Surname First Name
Course Visa Type
Start Date End Date
Student Center notes Absence Date
Class Class Length
Hours Absent Approved
Sick Leave Module/Subject Codes
Timetable Campus
Reason

Rolling Periodic Attendance Report

Introduction

Rolling Periodic Attendance Report is present under TEAMS > Student > Academic Reports III. This report is used to generate the Rolling Periodic Attendance percentage within a specific term period.

Following are the parameters which are present on the report parameter screen:-

GENERAL TAB

As At Date – This is a date field and the system will look for the Rolling Periodic Attendance percentage calculated by the system as at the date entered by the user in this field.

Enrolment # – This is a look up option from which a user can select a specific student enrolment for which this report has to be generated.

Campus Name – This is a multi-select option for which a user can select one or more campuses.

Course Name – This is a drop down option from which a user can select a specific course for which this report has to be generated.

Timetable – This is a look up option from which a user can select a specific timetable/academic schedule for which this report has to be generated. The timetable listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Enrolment Type – This is a multi-select option from which a user can select one or more enrolment types for report generation. The enrolment type user code listings in this look up option change depending upon the radio button selected i.e. Active, Inactive or Both.

Visa Type – This is a multi-select option from which a user can select a specific visa type for which this report has to be generated.

Term Period – Term period weeks defined at the system setting level will appear by default in this field but a user can change the no. Of weeks as well and the system will display the calculated attendance percentage according to the new term period entered by the user.

Include Enrolments – This is a drop down option and a user can select options such as STARTED, NOT YET STARTED and FINISHED. Depending upon the option selected, student enrolments will appear in the report.

Include Cancelled Enrolments – This is a tick box and if it is ticked then the system will display student enrolments which have been cancelled BUT if it is un-ticked, then the cancelled enrolments will not appear in this report.

Sort By 1 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Sort By 2 – This is a drop down option and a user can select how they wish to sort the generated list of student enrolments i.e. By Campus, Course Code, etc. User can also specify that whether they want to sort their search results in Ascending or Descending order.

Please Note – You cannot select same sort by option in Sort By 1 and Sort By 2. The selected option must be different.

Generate in CSV Mode – A new tick box ‘Generate in CSV Mode’ has been added on the Parameter screen for this report. While generating these reports, a user can tick this tick box, GENERATE and the report will be generated in .csv format.

Schedule Report Generation – A tick box for ‘Schedule Report Generation’ has been added in the report parameter screen for every report that can be generated server side. A user can tick this tick box and can select ‘Overnight’ or ‘Deliver By’ option. If ‘Overnight’ option is selected then the system would generate the report for the user overnight and if ‘Deliver By’ option is selected then a user has to define a date and time at which the report has to be generated in the future.

Please Note – The time which you are entering would be the QLD time because that’s where our servers are located.

IMPORTANT – Only those reports can be scheduled for future generation which are being generated on our servers (i.e. server side). Those reports cannot be scheduled for future generation which are being generated on your computer (i.e. client side).

Template – A user can select the report template from this drop down. Customised report templates can be added in the Report Template screen (TEAMS > Setup > Organisation > Report Template Screen) and selected from this drop down.

ADVANCED TAB

Attendance Warning – This is a tick box if selected it will display more options related to Attendance Warning so that a list can be generated based on the parameters entered for sending out attendance warning letters.

Once the report is generated, following are the columns which are printed in the report output:-

Enrolment # Student #
Student Name Course
Campus Start Date
End Date Enrolment Type
Visa Type Current Periodic Attendance
Overall Periodic Attendance Extra Hours
Extra Hours Attended Current Periodic Attendance excl. Sick Leave(s)
Overall Periodic Attendance excl. Sick Leave(s) Current Sick %
Overall Sick % Timetable Name
Intervention Status Intervention Date

New Report – NSW Apprenticeship Traineeship – Training Plan

Introduction

A new report by the name of NSW Apprenticeship Trainee ship – Training Plan report has been created which displays the training plan information for apprenticeship and trainee ship students. This report is only specific to NSW RTO’s as it has been created according to NSW requirements. This report can be generated from Enrolment Center > Reports Menu.

Following is the original report template of this new report which will print the data by default.

Following is the detailed explanation of Merge Fields present in this report and from which screens/fields, these merge fields pick up the data:-




Also, following are the fields which will not be printed automatically while generating this report but an RTO has to enter data manually once the report is generated:-

  • Training Modes #

  • SBAT HSC Prog

  • Responsibility for Training

  • Employer confirmation of competence (signature)

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

New Report – Student Apprenticeship Traineeship – Training Plan

Introduction

A new report by the name of Student Apprenticeship Traineeship – Training Plan report has been created which displays the training plan information for apprenticeship and traineeship students. This report can be customised according to the different state requirements. This report can be generated from Enrolment Center > Reports Menu.

image-1Following is the original report template of this new report which will print the data by default :-

image-2
Following is the detailed explanation of Merge Fields present in this report and from which screens/fields, these merge fields pick up the data:-



Also, following are the fields which will not be printed automatically while generating this report but an RTO has to enter data manually once the report is generated:-

  • Workplace Mentor, Team Leader or Supervisor

  • Delivery

  • Responsibility for Training

  • Employer support of competency (signature)

  • RTO Signature to verify competency

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!