Tag: Avetmiss

AVETMISS Error – Student is not flagged for AVETMISS, how do I fix this?

A student should be flagged for AVETMISS otherwise it won’t appear in AVETMISS data submission. To fix this error, please follow the steps below:

Step 1 – Go to TEAMS > Student > General > Student Entry screen.

Step 2 – Open the student for which you want to fix the error. To do this enter the students name or student number in the field next to the GO button and then select Enter on your keyboard or the GO button to search and find the student.

Step 3 – On the Details tab, tick the AVETMISS check box. When you tick this checkbox, AVETMISS tab will be highlighted. Update the relevant information on this tab i.e. States, Country of birth, Language spoken at home and Address. Try to update as much information you have received from student’s application.

Step 4 – Save the screen by clicking on the Save Entry button on the top left hand side.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

AVETMISS Error – Student has no DOB (Date of Birth)

How to fix this?

A student’s date of birth is mandatory for both National AVETMISS data submissions and for some State data submissions. To edit and fix the date of birth for a student please follow the steps below:

Step 1 – Go to TEAMS > Student > General > Student Entry screen.


Step 2 – Open the student for which you want to fix the error. To do this enter the students name or student number in the field next beside GO button and then press Enter key from your keyboard or the GO button to search and find the student.

Step 3 – Once the student is opened, on the Details tab, enter the Date of Birth of the student in the below-highlighted field.


Step 4 – Save the screen by clicking on the Save button.


In this way, AVETMISS error for No DOB will be removed.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

AVETMISS Error – Student has no Gender

How to fix this?

A student’s gender is mandatory for both National AVETMISS data submissions and for some State data submissions. To edit and fix the gender of a student please follow the steps below:

Step 1 – Go to TEAMS > Student > General > Student Entry screen.


Step 2 – Open the student for which you want to fix the error. To do this enter the student’s name or student number in the field next beside the GO button and then press Enter key from your keyboard or the GO button to search and find the student.

Step 3 – Once the student is opened, on the Details tab, select the gender of the student.


Step 4 – Save the screen by clicking on the Save button.


In this way, AVETMISS error for No Gender will be removed.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

How to use Bulk Student AVETMISS & other Settings Screen

How to use Bulk Student AVETMISS & other Settings Screen

 

To apply AVETMISS settings in BULK follow the steps below:

Step1- You need to go to BUlk Student AVETMISS + Other Settings 

TEAMS>> Setup>> Financials>> Bulk Student AVETMISS + Other Settings

This screen lets you set the criteria for your search.

Step 2- But in case you want to display all the students in the database then you only need to click the AVETMISS Settings radio button.

and Search.

Step 3-The list of the students is displayed. There can be multiple pages and you will need to apply and save the settings on one page and then move on to the next one and repeat until all the students are done.

Step 4-All the AVETMISS settings will be displayed on the screen, To activate the AVETMISS settings parameters you will have to tick the Is AVETMISS tick box.

Step 5-You can do this one by one for each student or just by ticking the tick box on the top once for all the students. The settings will start appearing for the students whose Is AVETMISS tick box have been ticked.

Step 6- If you are not familiar with the values such as ’08’ ’01’ ’07’ then you can place the cursor on the ‘red colored I’ against every setting and it will give you the description for every setting. This lets you know which value is to be selected.

Step 7- After you have read the description, select the appropriate value and then Save the screen to save all the AVETMISS Settings.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

How to use Bulk Enrolment AVETMISS & Other Settings Screen

To check/update the AVETMISS settings for the enrolments in bulk, you can use the Bulk Enroloment Avetmiss and Other Settings screen. To open this screen follow the steps below:

Step 1 – Go to TEAMS > Setup > Financials > Bulk Enrolment(s) Avetmiss + Other Settings

Step 2 – You can generate the list of the enrolments as per the following cases:-

If you want to search for the specific set of enrolments then you can select the parameters accordingly. For example if you want to search for the enrolments linked with a specific course or with specific enrolment type, you can select the Course or Enrolment Type parameters from this screen.

If you want to see all the enrolment list then you can simply select the AVETMISS Settings radio button and click on the List button.

 

In case you want to see the current enrolments only then you can select Current Enrolments Between radio button, put the dates as per your requirement and click on the List icon. System will now search for all the enroments present in this date range.

Step 3 –  For all these enrolments, you can check and update the AVETMISS settings as follow:-

Include in National Export – Tick the checkbox and click on the arrow button on the right side of the checkbox to update this setting.

Note: This setting shouldn’t be ticked on for Funded students.

State – Select the state code from the drop down menu and click on the arrow button to update the State for all the listed enrolments. To check the description of the drop down options, click on the red icon.

Delivery Type & Funding Source –  Same as State, select the value from the drop down and click on the arrow button to update the Delivery Type & Funding Source for all the enrolments.

Funding Source State – Enter the Funding Source State on the text box and click on the arrow button.

Note: This setting is applicable to Funded students only.


Step 4 – Click on the Save icon to save all the AVETMISS settings.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!

AVETMISS Error- Qualification flag is ‘Y’ and ‘Course Commencing ID’ is 8 / Module enrolment only

In this article

Before You Start
How To Fix Error

This article describes how to fix AVETMISS Error – Qualification flag is ‘Y’ and ‘Course Commencing ID’ is 8/Module enrolment only.

Before You Start

This AVETMISS error appears if ‘Completed Qual’ for an enrolment is selected as FULL in the enrolment centre when ‘Competency Enrolment’ tick box is ticked in the Edit AVETMISS screen.

How To Fix Error

To fix this error, you need to select the ‘Completed Qual’ as SOA for a Module Only or Competency Only enrolment i.e. an enrolment for which ‘Competency Enrolment’ tick box is ticked.

Edit AVETMISS Screen


Enrolment Centre


Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!