Changes introduced – Credit Point Functionality at Qualification Level

This article describes how to use Total Core Points and Total Elective Points to identify if the qualification can be issued or not.

Problem Identified

A TEAMS client identified that for Engineering qualifications, there is now a requirement for RTOs to use Credit Points to identify if the qualification can be issued or not. This means, the system would need to warn/prompt a user whether an enrolment had achieved the required total Core and total Elective points required to achieve a specific level of qualification.

Although TEAMS already had a Credit Point system available it was only present at the Module/Unit of Competency level and then results screen but it did not warn/prompt users to the above.

Change Introduced

To meet this new requirement, we have made a number of changes to specific screens in TEAMS as follows.
Course/Qualification screen > Settings Tab
Course/Qualification screen > Competency/Module Tab
Enrolment Centre – enrolment summary section
Enrolment Centre > Enrolment Subject/Module screen (New version only)
Enrolment Centre > Student Result Screen
The changes which have been made are as follows:-

Course screen > Settings tab

Two new fields for Total Core Points Required and Total Elective Points Required have been added as highlighted below.

Here, a user can set the total number of credit points for core units and elective units which are required to complete this course.

You will find this information in the document linked to the qualification/course on the www.training.gov.au as shown below.

Course screen > Competency/Module tab

Three read-only fields have been added in this screen which display the following information:-

Total Core Points Required – This field displays the same number which has been set up by a user on the Course/Qualification screen > Settings tab for core modules/units.

Total Elective Points Required – This field displays the same number which has been set up by a user on the Course/Qualification screen > Settings tab for elective modules/units.

Overall Points Required – This field displays the sum total of ‘Total Core Points Required’ + ‘Total Elective Points Required’. For Ex: – If ‘Total Core Points Required’ = 1680, ‘Total Elective Points Required’ = 480 then ‘Overall Points Required’ = 2160.

Enrolment Centre

In the Enrolment Centre, two new read-only fields i.e. ‘Total Points Achieved’ and ‘Total Points Required’ have been added which display the following information:

Total Points Achieved – This field displays the total number of credit points the student has achieved. This is a system calculated value/number which depends on the number of successful modules/units and their credit points entered in TEAMS.

In TEAMS, credit points are defined at the Module/Competency level as well and if a student has successfully achieved that competency then all the credit points for that module/competency will appear in the ‘Total Points Achieved’ field.

Enrolment Centre > Enrolment Subject Module screen

Following changes have been made in the Enrolment Subject Module screen:-

1. Total Points Achieved/Added/Required – This is a read-only field which has been added in the top summary section of the screen, as shown below. ‘Total Points Achieved’ field displays the sum total of credit points the student has achieved based on a successful result being entered for a module or competency.

Total Points Added – This field displays the sum total of credit points of core and elective modules/competencies linked to the enrolment. This identifies if you have NOT added enough Core or Elective modules/competencies and hence credit points to the enrolment, for the student to be issued a qualification.

Total Points Required – This field displays the sum total of ‘Total Core Points Required’ and ‘Total Elective Points Required’ at Course level.

2. Three read-only fields have been added in top section of the grid section within this screen, as shown below, which displays the following information:

Total Core Points Required – This field displays the same number which has been set up by a user on the Course/Qualification screen > Settings tab for core modules/units.

Total Elective Points Required – This field displays the same number which has been set up by a user on the Course/Qualification screen > Settings tab for elective modules/units.

Overall Points Required – This field displays the sum total of ‘Total Core Points Required’ + ‘Total Elective Points Required’. For Ex: – If ‘Total Core Points Required’ = 1680, ‘Total Elective Points Required’ = 480 then ‘Overall Points Required’ = 2160.

3. A new ‘Credit Points’ column has been added in the Enrolment Subject Module screen. This column displays the credit points which have been added at the module/competency level for every module/competency.

Enrolment Subject Module Screen > Student Result Screen

Three read-only fields have been added in the top summary section of this screen, as shown below, which display the following information:-

Total Core Points Required – This field displays the same number which has been set up by a user on the Course/Qualification screen > Settings tab for core modules/units.

Total Elective Points Required – This field displays the same number which has been set up by a user on the Course/Qualification screen > Settings tab for elective modules/units.

Overall Points Required – This field displays the sum total of ‘Total Core Points Required’ + ‘Total Elective Points Required’. For Ex: – If ‘Total Core Points Required’ = 1680, ‘Total Elective Points Required’ = 480 then ‘Overall Points Required’ = 2160.

Also, in the grid of the student results screen there are two columns for:

Points Required: this displays the credit point number setup for the relevant module or competency.

Credit Points Awarded: when a user marks a final result such as competent or credit transfer the system will update this column with a number, that matches the points required number for the module or competency. Any successful result entered will do the same thing. However, where there is an unsuccessful result or the AVETMISS progressive results of Not Yet Started or Continuing Enrolment are there, this number will always remain at 0.

Things To Note

 
  •  If the ‘Total Points Required’ field is appearing in RED, it means that credit points defined at course level are not matching with the sum total of credit points of all modules/competencies linked to the enrolment.

  •  If the sum total of credit points for core modules or elective modules does not match the credit points defined at the course /qualification level, then the system will display the following warning message every time the Enrolment Subject Module screen is opened. You can press OK and the Enrolment Subject Module screen will open as per normal.

  •  This message will continue to display every time the screen is loaded until a user goes and adds enough modules or competencies to the enrolment to meet the total required points.

Still having trouble?

If you’re having any difficulty or have questions that you can’t find answers to here, please feel free to send us an email at support@rtosoftware.com.au or call us on 1300 85 05 85. We’re happy to help!