Student Performance Report

You can either watch the below video or read the step by step guide.

Under the Enrolment Centre’s Compliance Information & Alerts section, there is a field for Student Progress which provide you course progress ratios & percentages. Recently we made changes in the logic of calculating the Course progress ratio and percentages. We have also updated this new logic in this report. You can find this report by going to TEAMS button > Student > Academic Reports III > Student Performance Report.

Clients use this report to monitor and manage Course Progress, which can also be called Student Progress. The report is based on a study period of time and will only accurately work if in the parameter screen the user selects the option of Module Start and End Dates for the highlighted field below:

 

You must choose this option and also have accurate module end dates in the enrolment subject module screen for this report to work.

For your CRICOS compliance requirements you need to find out if each student in a course (enrolment) is progressing successfully or not for each of their study periods. You can have set/fixed study period start and end dates, which usually is when they also have Intakes of students at the commencement of a study period. However, if you allow students to progressively start anywhere within a study period then each student enrolment has its own unique study period and the system knows this, based on the system setting for term period and it shows this information in the Enrolment Centre > Academic > Study Period Info screen as below:

If on the other hand you only allow students to commence their enrolment at the start of a new study period and you set correct module start and end dates, then all students commencing in an Intake for a course generally will have the same Study Period information and dates and their module start and end dates for each of their modules/competencies or subjects would be the same. 

So, as long as when a user enters dates in the report parameter screen for Module Start and End Dates and a student has subjects or modules/competencies with end dates within that period and they select the correct parameters, the report should be calculating the correct percentage for course/student progress.

The change is that while calculating the course progress ratio and percentage the system will not consider CT, RPL & RCC as successful results. Based on the date range entered in the parameter screen above for Module Start and End Dates, the system finds all enrolments that match the other parameters and then count for each enrolment how many subjects or modules/competencies (based on parameter of Subjects or Competencies) have a subject or module END date within the Module Start and End Dates parameter. Then for each of those modules how many have successful results? The system then has its ratio to calculate a percentage for the period.

For example: Enrolment 123 has four competencies with a module end date between the date range of 20/05/2019 to 04/08/2019 and of the four results are:

Competent x1
Credit Transfer (CT) x1
Continuing Enrolment x2

Course/student progress is as follows:

Ratio: 1:3
Percentages: 33.33%

Out of the four competencies only 3 can be considered for this study period and there is only 1 competency with a successful result so ratio = 1:3. This is because CT, RPL Granted & RCC Granted means the student will not do any assessments or study any module/competency with one of these results against it, so the CT result above has not been counted. 

On Compliance Information & Alerts section, Student progress will show the progress with new logic and we have also introduced one new field which is right next to student progress and defined as Not Counted it will show the count when the user put the  mouse over the NOT COUNTED field, a tooltip will show the following information:

Module Code – Module Name – Result – Result Date

Module Code – Module Name – Result – Result Date

These modules are not getting counted in the total and successful modules.

The course progress can also be seen when you will send emails/SMS to the students with the use of  merges.

You can read more information on this in the Student Results Screen.